Race Sponsorship Agreement

This Race Sponsorship Agreement (“Agreement”) sets forth the terms and conditions under which the Sponsor agrees to reimburse the Athlete for participation in a running race. By signing this Agreement, the Athlete agrees to comply with the requirements outlined below.

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1. Sponsorship Offer

The Sponsor will reimburse the base race entry fee of the Athlete upon successful completion of the designated race.

• Reimbursement applies only to the official entry fee.

• It does not include additional costs such as race shirts, donations, upgrades, add-ons, or any other miscellaneous expenses.

• Reimbursement will be provided through PayPal, Venmo, or store credit. The Athlete must have one of these payment methods available.

• This sponsorship program is available only within the United States.

• Sponsorship availability is limited to only 10 athletes per month. Slots are filled on a first-come, first-served basis. Once filled, no additional athletes will be accepted until the following month.

 

2. Eligibility

• The Athlete must be at least 18 years of age, or have the consent of a parent or legal guardian if under 18.

• Sponsorship applies only to officially registered races in the United States that award medals.

• Only one sponsorship per race entry is permitted, unless otherwise approved by the Sponsor.

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3. Apparel and Photo Requirements

During the sponsored race, the Athlete must:

1. Wear the Sponsor’s apparel.

2. Provide two photographs:

   • One photo actively racing in the Sponsor’s apparel.

   • One post-race photo wearing the Sponsor’s apparel while holding or wearing the race medal.

All photos must be clear, high-quality, and unaltered. Heavily edited, filtered, cropped, or watermarked photos may be rejected.

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4. Submission of Proof

• A clear copy of the official race entry fee receipt must be emailed to the Sponsor prior to reimbursement review.

• Photos and proof of race completion must be submitted within seven (7) days after the race.

• Submissions may be made via email, file upload, or social media tagging as directed by the Sponsor.

• Late, unclear, or incomplete submissions may result in forfeiture of reimbursement.

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5. Media Usage

By signing this Agreement, the Athlete grants the Sponsor full rights to use their name, photos, and likeness for marketing purposes worldwide, in any format, and without time limit.

• The Athlete understands that no additional compensation, approval, or incentive will be provided beyond reimbursement of the race entry fee.

• Media usage includes, but is not limited to, the Sponsor’s website, social media, advertisements, promotional campaigns, and printed materials.

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6. Successful Completion Requirement

Reimbursement will only be provided if:

• The Athlete successfully completes the race.

• The Athlete wears the Sponsor’s apparel.

• The Athlete submits the required receipt, photos, and proof of completion within the stated deadline.

Failure to meet these requirements will result in no reimbursement.

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7. Payment Terms

• Reimbursement will be processed after the Sponsor reviews and approves the Athlete’s receipt and submission.

• PayPal or Venmo payments will be issued within fourteen (14) business days.

• Store credit will be issued faster, within twenty-four (24) to forty-eight (48) hours.

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8. Liability Disclaimer

The Athlete acknowledges that running races involves physical risks, including but not limited to injury, illness, or harm. The Athlete agrees that the Sponsor is not liable for:

• Any injuries, medical conditions, or accidents occurring before, during, or after the race.

• Travel, lodging, meals, or other expenses beyond the base race entry fee.

• Any losses, damages, or claims related to the Athlete’s participation in the race.

The Athlete participates voluntarily and assumes all personal risks.

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9. Fraud Prevention

The Athlete agrees that:

• Submitting false, altered, or fraudulent receipts or photos will result in immediate disqualification from reimbursement.

• Any attempt to deceive, falsify documents, or misrepresent race participation will result in permanent disqualification from all future sponsorship opportunities.

• The Sponsor reserves the right to verify race results and receipts directly with race organizers.

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10. Agreement

By signing this Agreement, the Athlete agrees to:

• Follow all rules and requirements set forth herein.

• Wear Sponsor’s apparel during the sponsored race.

• Submit a valid race entry receipt, photos, and proof of completion within the required timeframe.

• Allow Sponsor to use their name, photos, and likeness for marketing without additional compensation.

• Abide by the fraud prevention terms of this Agreement.

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Athlete Name: ____________________________

Signature: _______________________________

Date: _______________

Company Representative (optional): _______________________________